Internal Event Management System

In this project, I'm involved in redesigning the user experience for a comprehensive event management platform, focusing on streamlining processes like guest management, contract handling, and invoice tracking.

The goal is to create a more user-friendly interface that not only meets the complex needs of the industry but also aligns with the specific business requirements of the company.

Recently, I tackled a significant challenge by simplifying a complex modal used for calculating event costs, which was a major pain point for users.

My approach involved streamlining the user interface and improving the interaction flow, making the cost calculation process more intuitive and aligned with the business objectives.

Main issue was a selector that alternated between different calculation methods: 'fixed' for computing total values and 'per guest' for dividing the cost among the number of guests. This functionality was not intuitively understood by users.

To improve understanding, one part of our solution involved refining the labeling and incorporating explanatory tooltips in the modal. The second part entailed a complete redesign for enhanced clarity and user-friendliness.

I improved the modal's functionality by dividing it into two distinct sections: one for counting guests and the other dedicated to cost calculation. This separation was aimed at simplifying the user interface, making it more intuitive.

All types of costs were grouped together to create a calculator-like experience, with main sums displayed at the bottom.

I introduced a clear distinction in the presentation of costs – fixed sums were placed under the 'fixed' label and sums divided per guest under the 'per guest' label. The selector changes the input states (from active to disabled) to reduce user confusion, while ensuring all information is visible by default.

Additionally, I separated the costs added before the event from the final ones to provide a clearer financial overview.